Adding and editing individual Risks to the project Risk register

Who is this article for?
Administrators who want to learn to add and edit individual Risks.

Administrator permissions are required.

Maintaining an up-to-date project risk register is crucial for effective risk management, requiring the ability to add new risks and edit existing ones as project circumstances evolve. This article guides you through the process of adding and editing individual risks within Lucidity Risk's project risk register, demonstrating how to capture essential risk details.

1. Add Individual Risks to the project Risk register

Video: Add Individual Risks to the Project Risk Register

To add additional risks to the project risk register, from the Project Register Risk Page:

Click Add New.

Complete the fields (Refer to Definitions of fields below).
Click Save to add the Risk to the template.

Note: The details captured for each risk may vary slightly between each system configuration. Fields marked with * are mandatory.

1.1. Definition of fields

There are a range of filters that can be used to classify each Risk. These can assist when filtering or sorting Risks and can be edited via the Settings tab.

Name	Definition
Version	Displays the version number for the project risk and the master risk (where relevant) it is derived from. Click see history (if permissions allow) to view the audit history for the project risk.
Template	Select the template the risk needs to be added to: A new template cannot be added at this step. The risk must be added to an existing template within the project risk register.
Risk Category	Apply categories to a risk such as OH&S, Environmental, Finance.
Risk Category (Secondary)	Apply secondary categories to a risk such as Fauna or Flora. The secondary risk category can be tiered. This is a feature that is controlled by Lucidity.
Classification	Apply classification to a risk such as Permit to Work or SWMS.
Activity	Example Activity: Operator conducting aerial survey using unmanned aircraft (drone) Associated Risk: Loss of control due to equipment malfunction Collision with structures or personnel Breach of airspace regulations Injury to bystanders from low-altitude flight
Hazard Aspect	Outline the hazard aspect associated with the risk. For example: encountering a meteorite shower.
Unwanted Event	List the possible events (incidents) that may occur as a result of the hazard occurring. For example: Injuries to passenger and crew, damage to craft, fatalities.
Uncontrolled Risk Score	Use the scale to determine the likelihood and the impact if the event was to occur, assuming no controls have been applied. The matrix will display the uncontrolled risk score.
Mandatory Controls	List the mandatory controls that will be required to reduce the impact and the likelihood of the rsk occurring. For example: Pilots must always be licensed, pilots must complete Meteorite Prevention Training, radar detectors must be monitored at all times, flying during predicted meteorites showers is prohibited.
Project Specific Controls	List any project specific controls that aren't generic and won't be relevant for other projects within the organisation. NOTE: This is left blank when creating a new master risk.
Legal and Other References	List any legal or other applicable references.
Controlled Risk Score	Use the scale to determine the likelihood and the impact if the event was to occur, assuming mandatory and project specific controls have been applied. The matrix will display the controlled risk score (note this should be less than the uncontrolled risk score). Controlled Risk Score When adding new master risks, it is advisable to set the controlled risk score to either maximum or leave it blank. Once the risk is used within a project, it is the responsibility of the project manager is to review each risk and complete the controlled risk score. Leaving it at the maximum or blank forces the project manager to complete this task.
Actions	Add any actions applicable to any team members. These will then appear on their My Actions tab.
Comments	Add any relevant comments (these may be added during the life of the project is a risk is updated rather than at the creation point)
Upload a File	Attachments can be added to a risk. Most file types such as photos, documents, spreadsheets etc are supported. To upload a file: Click the Add Document button. Select the file from your device and click Open. Click Upload. You can add more than one document at a time. Before clicking Upload click Add Document to select further files. Update the name and description of the file if required. Click Upload. The file can be edited or deleted from this screen at any time.
Reasons for change	Enter a brief explanation if editing or updating a risk. This will be viewable in the risk audit history.