Who is this article for?

Administrators who want to learn how to manage and add Induction courses.

Administrator permissions are required.

Effectively adding and managing courses in Lucidity Induction is crucial for maintaining a robust and relevant training program for your organisation. This comprehensive guide will walk you through the process of creating new courses, setting up course content and parameters, and managing existing courses to ensure your induction program remains up-to-date and aligned with your company's evolving needs.

1. Courses

Video: Induction eLearning and Scheduled Reports Webinar

Watch the video to view a 45 minute comprehensive training Webinar focusing on creating eLearning in Lucidity Induction, including how to create SCORM files from a PowerPoint presentation. Also covered is how to schedule automated reports from any page within Lucidity Software. 

• Induction eLearning: starts immediately and continues to the 37 minute mark.
• Scheduled Reports: starts at the 37 minute mark and continues for 10 minutes.

Note: This Webinar was recorded in August 2019. Any updates to the Induction eLearning or Scheduled Reports features since then will not be included.

The Courses page is where administrators build eLearning courses. The courses can then be made available in Lucidity Induction and/or Lucidity Competency. Courses can also form part of a Course Group.

Every time a course is completed a record is created. 

From the Courses page, administrators can:

• Manage courses (create, copy, edit, archive or delete).

• Manage eLearn modules, resources and assessments.

Category	Belongs to	Example	Image (click to enlarge)
Course Group	N/A - Overarching top level Only utilised in Self-Registration	Employee Induction Course
Course	Stand alone OR belongs to a course group	Employee Induction Course 1 Company Code of Conduct Workplace Psychological health and Safety Training   There can be 1 or multiple courses in each course group A course does not have to belong to a course group and can be a stand alone item
Module	Always belongs to a course	Employee Induction Course 1 - Assessment   There can be 1 or multiple modules in each course
Resources (Content)	Always belongs to a module	SWG Standards of Business Conduct Part 1 SWG Standards of Business Conduct Part 2 SWG Standards of Business Conduct Part 3     There can be 1 or multiple resources for each module
Assessment	Always belongs to a module	Assessment     There is only ever 1 assessment per module. A module does not have to have an assessment

3. Managing courses

Courses can belong to a course group or can be stand alone courses. They will comprise of one or more modules and one or no assessment. Course groups will only be required if eLearning is to be completed via self-registration. For all other eLearning, a stand alone course is sufficient. Administrators can add new, edit, copy, archive and delete courses.

4. Adding a new course

To create a new course, from the Courses page:

1. Click Add New.
2. Complete the fields (see table Definitions of fields below).
3. Click Save to return to the Course page.
4. Click Save and Next to move to the Module page.

Note: The details captured for each course may vary slightly between each system configuration. Fields marked with * are mandatory.

4.1. Definition of fields

Field	Definition
Name	Enter a name for the course. It is recommended an internally developed set of naming conventions are followed.
Description	Enter a description for the course. This is the first description end-users will see and should contain an overview of what to expect within the course such as time required to complete, expected objectives etc.
Valid For  Number of months until a record expires	If the course has an expiry time frame, enter the validity period in months. For example, if the course expires after two years, enter 24. Courses will become available to the end user for recompletion 30 days prior to the expiry date. Notifications can be enable to support this process.
Capability	If the course is required to be completed in Lucidity Competency, it must be linked to a capability. Select the relevant capability from the list. It is recommended the capability name is the same as the course name to prevent confusion.
Disabled Disabled courses are not available for users to complete	If a course is not required to be completed again, it can be marked as disabled. When ticked, a replacement course can be selected. The disabled course is available for administrators to manage and view completion records but cannot be completed by end-users. Any completion records will not be affected. If a replacement course is selected, Induction users who have yet to complete the course will now need to complete the replacement course instead. In order for this change to take effect for Competency users, the linked capability will need to be updated in the new course.
Course Groups	If the course is to be part of a course group and completed by self-registered users, it can be linked by selecting the course group from the list.

5. Further reading

• Archiving and deleting Induction courses
• Editing and copying Induction courses
• Archiving and deleting Induction course groups