Who is this article for?

Administrators who want to learn how to update and manage versions of Induction courses.

Administrators permissions are required.

Maintaining up-to-date Induction courses is crucial for delivering relevant and effective training, whether by updating content within existing courses or creating entirely new ones. This guide will walk you through the decision-making process of when to update an existing course versus creating a new one, and provide step-by-step instructions for both approaches in Lucidity Induction, ensuring your training content remains current and aligned with your organisation's evolving needs.

1. Version control
   1. Update content within an existing course
   2. Creating a new course
2. Further reading

1. Version control

Content within eLearning courses may require updates from time to time. A decision needs to be as to how this is managed. There are two main options:

1.1. Update content within an existing course

1. This option suits minor updates such as spelling, name changes etc.
2. This method suits a scenario where users do not need to re-complete the course due to the content change.
3. This method is quick and easy as the course name, linked capability, existing records etc do not need to be changed.
4. It will not be possible to report on who has completed V1 as opposed to V2 (completion dates could be utilised if required).

1.2. Creating new course

1. This option suits major changes such as an entire new chapter within a module, changes to policies outlined in the module etc.
2. This method suits a scenario where users may be required to re-complete the entire course (although not a requirement).
3. This method requires disabling the original version and creating an entire new course.
4. If V1 expires and end users are then required to complete V2, it is recommended the capability within Competency is kept the same and the link to the Induction course within V2 is updated to the same capability.
5. This will avoid complexities with the capability being associated in Competency training roles, Onsite access areas etc. 
6. Completion dates can be utilised to determine if V1 or V2 was completed.
7. If reporting on who has completed V1 and V2 is required from Competency and the completion date method is not sufficient, a new capability linked to the course is also required.

Note: Training roles and Onsite access areas will also need to be updated where relevant. 

2. Further reading

• Merging, managing and deleting users
• Adding an Induction course record
• Understanding the end user instructions in Induction