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Managing attendance, logs and reporting in OnSite
Who is this article for?Administrators who want to learn to manage attendance, logs and reporting.
Administrator permissions are required.
This guide explores crucial features of Lucidity OnSite: the Attendance, Log and Reporting pages. It details how administrators can use these tools to generate company-specific attendance reports and access comprehensive historical records of all entries and exits across the organisation, enhancing oversight and reporting capabilities.
1. Attendance
Video: Attendance Overview
The Attendance page allows administrators to view the number of attendees from each company that has accessed any site during particular filtered ranges. Excel reports can be generated as needed.
2. Logs
Video: Log Overview
The Log page provides a summary of entries and exits of all people who have entered into any area across the organisation at any point in time. It provides an historical list of all tapped-in and tapped-out people.
Each row in the log consist of a single person entering an area via an access point and subsequently leave by tapping out.
|
Column |
Description |
|---|---|
|
First name/ Last name |
Details of person who entered the area, as per Lucidity HR. |
|
ID card number |
The card number registered for that person in Lucidity HR. |
|
Project |
The project that the area the person entered is associated with. |
|
Area |
The area that the person entered. |
|
Entry Time |
The time and date that the person entered the area by tapping an access point. |
|
Exit Time |
The time and date that the person left the area by tapping an access point. Blank indicates they have not yet left the area. |
|
Time in Area |
The time difference in HH:MM:SS between when they tapped to enter the area and tapped to exit. |
|
Access Denied Reason |
The reason given for a person being denied entry to an area such as having failed to meet the site entry requirements. This is displayed as a message via the Lucidity App. |
|
Automatically Logged Out |
Should a person fail to tap off to exit an area, they will be automatically logged out. If this occurs, Yes will appear in this column. |
2.1. Modify sign-out time
A user’s sign out time can be manually adjusted by administrators, regardless of sign out method.
To modify a user’s sign out time, from the Log page:
- Use filters to locate the user and log entry requiring adjusting.
- Select Modify exit time to the right of the user.
- Adjust the exit date and time as required. A reason for the adjustment can also be added.
- Click Save.
2.2. Reporting from the Logs tab
An Excel list report is available from all pages within the Logs tab. Reports will reflect filtered search options as displayed on the lower half of the page being accessed.
To generate a report, from the required page:
- Click Show Filters.
- Select the relevant filters.
- Click Filter.
- All results will be displayed at the bottom of the screen.
- Click Excel Export to generate the report into Excel.
The example below is from the Log page within the Logs tab:
3. Reporting
Video: Reporting Overview
The Reporting page shows a summary of the total hours of an individual for all areas. A total summary for all people is also provided.
Each row shows an individuals' total time in all the areas.
|
Column |
Description |
|---|---|
|
First name/Last name |
Details of person who entered the area, as per Lucidity HR. |
|
Company |
The corresponding company that the person belongs to. |
|
Hours |
The total time which that person has spend on site across all areas. |