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Archiving an Access role
Who is this article for?Administrators who want to learn to archive Access roles.
Administrator permissions are required.
This guide provides an overview of archiving Access roles, a crucial aspect of information lifecycle management that balances long-term data preservation with security and compliance requirements.
1. Archiving an Access role
Video: Copy and archive roles
If a role is no longer required, it can be archived. All users assigned the role will no longer have the associated privileges within the system.
To archive a role, from the Roles page:
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Locate the specific role using relevant filters.
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Click Actions to the far right of the role.
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Click Archive.
- Click Archive to confirm.
1.2. Unarchive roles
Roles can be unarchived from the Archived Roles page. Once unarchived, all users assigned the role will have the associated privileges reinstated.
2. Reporting from the Roles page
An Excel list report is available from the Roles page. Reports will reflect filtered search options as displayed on the lower half of the Roles page.
To generate a report, from the Roles page:
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Locate the specific role using relevant filters.
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All results will be displayed at the bottom of the screen.
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Click Excel Export to generate this report into Excel.