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Printing InForm PDFs
Who is this article for?Administrators wanting to learn how to print InForm PDFs.
Administrator permissions are required.
InForm's Bulk Download Wizard provides a convenient way to download multiple form records as PDF files in a single .zip file. This feature allows administrators to efficiently print or archive large batches of form data without having to download each record individually.
1. Printing PDFs
Video: Print and Email Form Records
To Print a PDF of a form record, from the Form Records page:
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Locate the form record either from the List All page or via the specific form group.
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Click Show Filters.
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Apply required Filters to locate the form record.
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Click Actions on the far right-hand side of the form record.
- Click Print.
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The form record will be opened in a new tab in the selected browser as a PDF and can be downloaded from here.
1.1. Attached Images
Images attached throughout the form will print in the applicable location within the PDF (ie - a photo added within the form will print at the location it was added).
Images that are attached at the bottom of the form as part of the ‘Add Document’ field will appear at the bottom of the PDF as photos, 4 per page as a grid (2 x 2).
2. Bulk download PDFs
Video: Bulk Download Form Records
The Bulk Download Wizard in InForm allows you to download multiple form records as PDF files in a single .zip file, rather than having to print them individually.
To use the Bulk Download feature:
- Navigate to the Form Records page and ensure you are on the List All view.
- The Bulk Download feature is not available on individual form pages.
- Apply any relevant filters or sorting to narrow down the selection of form records.
- A maximum of 100 records can be downloaded at one time.
- The top 100 records displayed on the page (based on applied filters and sorting) will be included in the download.
- Any records beyond the first 100 will be ignored by the wizard.
- Click the Bulk Download button to open the Wizard.
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In the Wizard:
- Select or deselect the specific form records you want to download.
- You can click the top checkbox to select/deselect all records.
- Only the first 100 records will be downloaded.
- Click Next.
- Review the selected records and click Confirm to generate the download.
- The download will be sent to you in an email as a .zip file.
- It may take a few minutes to generate, depending on the number of records.
- Click the link in the email to download the .zip file.
- Once downloaded, open the .zip file to access the individual PDF files for each form record.
Note: If you don't have a valid email address associated with your account, the Bulk Download tool will not be available, and a warning message will be displayed.
This functionality makes it easy to batch print or archive multiple form records without having to download them one by one.