Who is this article for?

Administrators who want to learn more about public link FAQs.

Administrators permissions are required.

Lucidity's InForm feature offers a flexible solution for data collection, accommodating both public and internal users with varying levels of access and functionality.

1. Does the public version of the form have ‘Organisation Structure’ at the top of the form?
2. Can people save the form without completing all the fields?
3. Can the public form be re-opened by the person who completed it?
4. Does the person completing the public form get a receipt?
5. Do public forms have actions?
6. Do public forms have the ability to upload attachments?
7. Who is the respondent for records saved using a public link?
8. If I’m a logged in user and I follow the public link, what happens?
9. Can I have a public link and a normal or ‘user’ link for the same form?

1. Does the public version of the form have ‘Organisation Structure’ at the top of the form?

No the Organisation Structure is not displayed and is saved blank, but it can be edited after saving.

2. Can people save the form without completing all the fields?

All fields marked as ‘required’ must be completed in order to save the form.

3. Can the public form be re-opened by the person who completed it?

No the person entering the form cannot re-open it as they don’t have system access. However normal users with the correct permissions can via InForm.

4. Does the person completing the public form get a receipt?

Yes, a simple on-screen receipt is provided which includes a receipt number.

5. Do public forms have actions?

Forms do not have actions when completed via the public link.

6. Do public forms have the ability to upload attachments?

Yes, attachments can be enabled for public forms via the admin page for the form, thereby allowing users to upload images (including taking a photo and uploading) and PDF documents.

7. Who is the respondent for records saved using a public link?

The respondent is blank for record created using a public link. It is recommended a ‘name’ field is built into the form itself.

8. If I’m a logged in user and I follow the public link, what happens?

You will fill in the form as a public user and your user details will not be recognised.

9. Can I have a public link and a normal or ‘user’ link for the same form?

Yes. There is more information on how to generate the user link here.

Webinar: InForm Public Forms, App User Interface Update & Lucidity eLearning Training Portal Webinar

1. InForm Public Forms: starts immediately and continues to the 14 minute mark.
2. App UI Update: starts at the 14 minute mark and continues for 10 minutes.
3. Lucidity Training Portal: starts at the 23 minute mark and continues for 7 minutes

Note: This Webinar was recorded in October 2020. Any updates to the features or modules discussed since then will not be included.