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Administrators who want to learn about the Need Creation Lead Time.

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The Need Creation Lead Time (NCLT) is a vital feature in training management systems that provides advance warning when a user's competency is approaching expiration. By automatically generating a new need on the Needs page for the associated capability, NCLT enables proactive training planning, aiming to maintain continuous compliance and ensure all users remain up-to-date with their required competencies.

1. Need Creation Lead Time

Video: Need Creation Lead Time

The Need Creation Lead Time (NCLT) enables a warning that a user's need is soon to expire. This warning is in the form of a need being created on the Needs page for the associated capability. This allows for pre-planning of training completion so that, in an ideal world, needs don't become expired and all users remain compliant at all times. 

NCLT functionality: 

• Is only linked to capabilities that expire.
• Is only linked to capabilities that are associated with a role.
• Applies to all capabilities within the role.
• Is written in days.
• Will only appear in List reports and not Matrix reports.

The NCLT is set within the Edit Role screen.

For all capabilities that have NCLT applied, the need will be created at the designated time frame.

Example: Ava Thompson has a record for First Aid Level 1 training, due to expire on 1st May 2021. Within Ava’s role (of which First Aid Level 1 is a part), a NCLT of 30 days has been assigned. Therefore, on 1st April (30 days prior), a need for Ava’s First Aid Level 1 training will appear on the Needs page. This need will be reflected in the Needs List report and on the Needs page as a requirement. In the Training Matrix report, the record will still appear as orange with the expiry date, alerting users to the fact that the need is approaching but not yet expired.

The need will be created as per these examples:

2. eLearning courses