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Setting up the Lucidity OnSite Kiosk App
Who is this article for?Administrators who want to learn to set up the Lucidity OnSite Kiosk App.
Administrator permissions are required.
This guide explains the setup and functionality of the Lucidity OnSite Kiosk app, a powerful tool designed to streamline worker access to sites. It covers the app's key features, device compatibility, QR code usage, site requirement checks, and customisable safety declarations.
1. Overview
Video: OnSite Kiosk App Overview
The Lucidity OnSite Kiosk app enables workers to enter and exit sites by scanning a QR code. The app is designed to run on iPads and Android tablet devices and can be downloaded from the Google Play and Apple Store.
Each worker is provided with a QR code by their organisation and to enter or exit a site they simply hold up the QR code in front of the tablet device’s front facing camera. When a worker scans their QR code the app will check to see if the person meets the site requirements and if they do they are tapped into the site. If they do not meet the site requirements a message displays telling them they do not meet the site requirements and cannot enter the site.
As is the case using OnSite via the Lucidity Mobile App on the Lucidity OnSite Kiosk app each site can can be set up to require the worker to acknowledge a declaration message. This can be useful if workers need to declare they’ve had the daily safety briefing for the site.
2. Setting up the Lucidity OnSite Kiosk App
Note: Certain permissions are needed in order to setup the app you need to have the Column Configuration Role for OnSite assigned, or for Administrators the Administrator Role for OnSite.
2.1. Internet connectivity requirements
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Normal Operation:
- Workers can tap in and out without an internet connection.
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Setup Phase:
- Internet connection is mandatory.
- The app syncs with Lucidity servers to download essential data: • User information • Site area details
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Periodic Syncing:
- The app attempts to sync every 2 minutes.
- Purpose: Keep user and site area data current.
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Sync Status:
- The app displays the timestamp of the last successful sync.
- This feature allows easy verification of data freshness.
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Download the app from the Google Play or Apple Store using the buttons below.
- Launch the Lucidity OnSite Kiosk App.
- Review the details on the Welcome screen shown below.
- Sign in using your Lucidity account or via Single Sign On(SSO).
We strongly advise creating a dedicated user account for OnSite with appropriate permissions. This approach prevents potential issues that may arise from:
- Employee turnover
- Account archival by administrators
If the Kiosk is configured with an inactive or archived user account, workers will be unable to access the Kiosk App. This security measure ensures that only valid users with proper permissions can use the app.
- Select an area e.g. a site, or office that you want workers to access.
- Once the Lucidity Kiosk App has synced with the Lucidity servers tap Continue.